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10 Best Small Business Printers 2025 in the United States
#1
Winner
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready
The Brother MFC-L3720CDW Wireless Digital Color All-in-One Printer is a robust option for small businesses. It offers a good balance of print speed and quality, with 19 pages per minute for both monochrome and color printing, making it suitable for moderate-volume workloads. The print resolution of 2400 x 600 dpi ensures professional-looking documents. The 250-sheet capacity paper tray and automatic duplex printing add to its efficiency, reducing the need for frequent refills and manual paper handling.
Rating
10.0
Chosen by1,102
Print Speed
Print Quality
Paper Handling
Most important from
688 reviews
#2
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy
The Canon MegaTank PIXMA G3270 is a wireless inkjet printer designed primarily for home and small office use. It stands out with its very low running cost thanks to the mega ink tanks that can print thousands of pages before needing a refill, which is a big advantage if you have moderate to high printing needs. Print quality is good, with a high resolution up to 4800 x 1200, making it suitable for sharp documents and decent color prints.
Rating
8.8
Print Speed
Print Quality
Connectivity Options
Most important from
4772 reviews
#3
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
The Brother DCP-L2640DW is a compact, multi-function monochrome laser printer designed for small businesses. It excels in print speed, delivering up to 36 pages per minute, which is highly efficient for busy environments. The print quality is solid with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and clear text documents. Paper handling is versatile with a 250-sheet input capacity and the ability to handle different media sizes up to 8.5 x 14 inches, along with an automatic document feeder that supports up to 50 pages for scanning and copying tasks.
Rating
8.2
Print Quality
Connectivity Options
Cost of Consumables
Most important from
2578 reviews
Top 10 Best Small Business Printers 2025 in the United States
#1
Winner
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready
Print Speed: 19 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 250-sheet tray, 50-page feeder
Connectivity Options: Wi-Fi, USB, Wi-Fi Direct
Duplex Printing: Automatic
Cost of Consumables: EZ Print Subscription Service
Additional Features: 3.5-inch touchscreen, Mobile app, Voice control
Chosen by 1102 this week
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy
Print Speed: 11 ppm mono, 6 ppm color
Print Quality: 4800 x 1200 dpi
Paper Handling: Single 100-sheet tray, multiple sizes
Connectivity Options: Wi-Fi, USB
Duplex Printing: No
Cost of Consumables: Very low, mega ink tanks
Additional Features: Wireless, 1.35" LCD, Copy, Scan
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet input, 50-page ADF
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Up to 50% savings on toner
Additional Features: Mobile app, Auto-Duplex, Energy Star
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Print Speed: 33 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 70-page duplex auto document feeder
Connectivity Options: wired, wireless, NFC
Duplex Printing: Yes
Additional Features: USB Host, Cloud Print, 5" Touchscreen
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 30 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet tray, manual feed
Connectivity Options: Dual-band Wi-Fi, USB
Duplex Printing: Manual
Cost of Consumables: Affordable toner, EZ Print Subscription
Additional Features: Envelope printing, network-ready, mobile app
Related Products
Canon MegaTank MAXIFY GX2020 All-in-One Wireless Color Printer – Print, Copy, Scan with Duplex Printing – Refillable Tank System, Compact Desktop Design – Wireless Print Scan Copy for Home & Office
Canon MegaTank MAXIFY GX2020 All-in-One Wireless Color Printer – Print, Copy, Scan with Duplex Printing – Refillable Tank System, Compact Desktop Design – Wireless Print Scan Copy for Home & Office
Print Speed: 15 ppm black, 10 ppm color
Print Quality: 1200 x 2400 dpi
Paper Handling: 2 trays, 250 sheets, 35-sheet ADF
Connectivity Options: USB, Wi-Fi, Wired LAN
Duplex Printing: Automatic
Cost of Consumables: Refillable pigment ink bottles
Additional Features: 2.7” touchscreen, fax, copy, scan
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 34 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet input, 50-page feeder
Connectivity Options: Dual-band Wi-Fi, Ethernet, USB
Duplex Printing: Automatic
Cost of Consumables: Brother cartridges, EZ Print Subscription
Additional Features: Fax, Scan, 2.7-inch touchscreen, Mobile app
Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed 50 ppm Monochrome Printing, Wireless Network Ready, Dual-Band WiFi, Auto 2-Sided Print (MFC-L5915DW)
Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed 50 ppm Monochrome Printing, Wireless Network Ready, Dual-Band WiFi, Auto 2-Sided Print (MFC-L5915DW)
Print Speed: 50 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet input, 150-sheet output, 70 ADF
Connectivity Options: Ethernet, USB, dual-band Wi-Fi
Duplex Printing: Automatic print and copy
Cost of Consumables: High-yield toner, 18,000 pages
Additional Features: 5-inch touchscreen, USB, cloud print
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa
Print Speed: 15 ppm mono, 10 ppm color
Paper Handling: 200 sheets total, 20-sheet ADF
Connectivity Options: Wireless, AirPrint, Android, Alexa voice
Duplex Printing: Automatic
Monthly Duty Cycle: 1,000 pages
Cost of Consumables: Smart reorder via Alexa
Additional Features: Five ink tanks, borderless photos, SD
#10
Canon Color imageCLASS MF665Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, 3 Year Limited Warranty, 22 PPM
Canon Color imageCLASS MF665Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, 3 Year Limited Warranty, 22 PPM
Print Speed: 26 ppm
Print Quality: 600 x 600 dpi
Paper Handling: 250-sheet cassette, 50-sheet feeder
Connectivity Options: wireless, USB, mobile, AirPrint
Duplex Printing: Automatic
Cost of Consumables: high-capacity toner cartridges
Additional Features: All In One, Copy, Fax, Scan
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Buying Guide for the Best Small Business Printers
Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.